2 20 636 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [Series] Oral Histories Project > Interviews Description An account of the resource Physical Media: Box 7, Folder 7 - Dr. Leisa Meyer Program Box 7, Folder 8 - Interviewees Materials, Original Series 2003-2007 Digital Media: Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2019] Al Carlozzi Interview Subject The topic of the resource Al Carlozzi Diverse Sexuality and Gender in Oklahoma Oral History Project Interview from June 6, 2019 Description An account of the resource Al was interviewed on June 6, 2019, by Oklahoma State University as part of its Diverse Sexuality and Gender in Oklahoma Oral History Project. In the interview, Al discusses his early life, service in the Air Force and early outreach to the LGBTQ+ community for mental health. In 2006, he became director of the OSU-Tulsa Counseling Center (now named the Al Carlozzi Center for Counseling) until his retirement in 2019. He has been a long-time consultant with Oklahomans for Equality regarding its counseling services. He collaborated on the book “Transgender and Gender Diverse Persons: A Handbook for Service Providers, Educators, and Families.” A copy of the OSU transcript is on file at the Dennis R. Neill Equality Center for on-site research. Creator An entity primarily responsible for making the resource Al Carlozzi, Angus Henderson, Allison Richmond, Matthew D. Williams, Micki White Date A point or period of time associated with an event in the lifecycle of the resource June 6, 2019 2019 Al Carlozzi Allison Richmond Angus Henderson Diverse Sexuality and Gender in Oklahoma Oral History Project Matthew D. Williams Micki White Oklahoma State University Oklahoma State University (OSU) Oklahoma State University Archives oral history Oral History Project oral history transcript OSU OSU Archives OSU Diverse Sexuality and Gender in Oklahoma Oral History Project OSU Oral History Project transcript Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [Series] Oral Histories Project > Interviews Description An account of the resource Physical Media: Box 7, Folder 7 - Dr. Leisa Meyer Program Box 7, Folder 8 - Interviewees Materials, Original Series 2003-2007 Digital Media: Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2021] John-WaKo Hawk Co-Cke' Interview Subject The topic of the resource John-WaKo Hawk Co-Cke' OSU Diverse Sexuality and Gender in Oklahoma Oral History Project Interview from March 18, 2021 Description An account of the resource John was interviewed on March 18, 2021, by Oklahoma State University as part of its Diverse Sexuality and Gender in Oklahoma Oral History Project. In the interview, John discusses his involvement in the LGBT community and as a two-spirit leader and elder at Oklahomans for Equality and for the Muscogee Nation Behavioral Health. A copy of the OSU transcript is on file at the History Project Archives at the Dennis R. Neill Equality Center. Creator An entity primarily responsible for making the resource John-WaKo Hawk Co-Cke', Arlowe Clementine, Matthew D. Williams, Micki White Date A point or period of time associated with an event in the lifecycle of the resource March 18, 2021 2021 Arlowe Clementine Diverse Sexuality and Gender in Oklahoma Oral History Project John-WaKo Hawk Co-Cke' Matthew D. Williams Micki White Oklahoma State University Oklahoma State University (OSU) Oklahoma State University Archives oral history Oral History Project oral history transcript OSU OSU Archives OSU Diverse Sexuality and Gender in Oklahoma Oral History Project OSU Oral History Project transcript https://history.okeq.org/files/original/b5797d8e6a719851e5aaadc5bf51401a.jpeg f3c3492c194ce05fca763828f51ded62 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2026] Joe McDonald Obituary Subject The topic of the resource Joseph Leo McDonald, October 25, 1933 - February 12, 2026 Description An account of the resource Joseph (Joe) McDonald, MD, passed away on February 12, 2026 in Tulsa. He was proceeded in death by his wife of 66 years, Nancy McDonald. Joe and Nancy were long-time advocates for Oklahomans for Equality (OkEq) and Tulsa PFLAG, serving both organizations in many ways. Joe and other members of All Souls Unitarian Church donated hundreds of volunteer hours in 2005-2007 in the work necessary to open the Dennis R. Neill Equality Center, the home of OkEq. OkEq proudly hosts the Nancy and Joe McDonald Rainbow Library, serving our community for more than two decades. Joe served in the U.S. Air Force as a physician prior to locating to Tulsa for a long career as an anesthesiologist. His other civic involvement included building houses with Habitat for Humanity and serving as a reading and math buddy in Tulsa Public Schools. (Obituary written by Dennis Neill. Tulsa World obituary from March 1, 2026 available on-site only.) Creator An entity primarily responsible for making the resource Dennis Neill, Tulsa World Date A point or period of time associated with an event in the lifecycle of the resource March 1, 2026 2026 ALL SOULS UNITARIAN CHURCH available at Center Dennis Neill Dennis R. Neill Dennis R. Neill Equality Center Equality Center in memoriam Joe McDonald Nancy and Dr. Joe McDonald Nancy and Joe McDonald Nancy and Joe McDonald Rainbow Library Obituaries Obituary OkEq OkEq Equality Center Oklahomans for Equality Oklahomans for Equality (OKEQ) Parents and Friends of Lesbians and Gays Parents and Friends of Lesbians and Gays (PFLAG) Parents Families and Friends of Lesbians and Gays Parents Families and Friends of Lesbians and Gays (PFLAG) PFLAG PFLAG Tulsa Chapter Rainbow Library Tulsa PFLAG Tulsa World https://history.okeq.org/files/original/984e7041047c8ba251c838ab623bdf97.jpg 6805ef96313569d75d84b0e8134f07f4 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [Collection] Oklahoma Queer History Description An account of the resource Physical Media: Digital Media: Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [ND] Progress Pride Flag Subject The topic of the resource Progress Pride Flag https://history.okeq.org/files/original/cb45fd2c080c696f642bbf3a4ec34ca2.mp4 5200eb31f5519513b3b1c578c0a4b556 https://history.okeq.org/files/original/01e3b1179f8e764bcebc4824ed11863d.pdf 9f05611ad7684b1eccd5aa7a33466e4d Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [Series] Oral Histories Project > Interviews Description An account of the resource Physical Media: Box 7, Folder 7 - Dr. Leisa Meyer Program Box 7, Folder 8 - Interviewees Materials, Original Series 2003-2007 Digital Media: Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2026] Jeremy Simmons Interview Description An account of the resource Jeremy Simmons shares his journey of self-discovery and advocacy within the LGBTQ+ community. Growing up in a conservative, religious environment, he navigated the complexities of his sexual identity while facing societal expectations and bullying. His experiences shaped his commitment to community engagement and HIV awareness, leading his long-time involvement first as a volunteer and then 30 years as an HIV educator and tester with Tulsa Oklahomans for Human Rights and then HOPE. Jeremy reflects on the challenges of nonprofit management and expresses hope for the future of the LGBTQ+ community, emphasizing the importance of continued advocacy and support. Subject The topic of the resource Jeremy Simmons Oral History Project Interview from January 21, 2026 Creator An entity primarily responsible for making the resource Jeremy Simmons, Dennis Neill Date A point or period of time associated with an event in the lifecycle of the resource January 21, 2026 2026 AIDS/HIV AIDS/HIV education Dennis Neill Dennis R. Neill HIV HIV Education HIV Outreach Education Program HIV Outreach Education Program (HOPE) HIV/AIDs HIV/AIDs outreach HOPE interview Jeremy Simmons oral history Oral History Project oral history transcript TOHR transcript Tulsa Oklahomans for Human Rights Tulsa Oklahomans for Human Rights (TOHR) video https://history.okeq.org/files/original/9c370c2ade14307e6a1b7cac51fd997a.mp4 8c86d9871f18be29287a1c8d06288d8e https://history.okeq.org/files/original/7c5e5db49ba8b85363ee55444f01e96e.pdf db35a189d829027f639da2f67c286749 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [Series] Oral Histories Project > Interviews Description An account of the resource Physical Media: Box 7, Folder 7 - Dr. Leisa Meyer Program Box 7, Folder 8 - Interviewees Materials, Original Series 2003-2007 Digital Media: Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2026] Sue Welch and Marcy Smith Interview Description An account of the resource Sue Welch and Marcy Smith share their personal journeys, highlighting their experiences growing up in Oklahoma and navigating their identities as members of the LGBTQ+ community. Marcy recounts her childhood in Tulsa, her education at Oklahoma Christian College, and her early awareness of her sexual orientation. She reflects on the challenges faced by LGBTQ+ individuals in a conservative environment, including the need for stealth and the importance of finding community. Sue shares her upbringing in Ponca City and her academic journey at OSU. Both women discuss their relationships, the evolution of their identities, and the significance of community support in their lives. Marcy and Sue recount their involvement with Oklahomans for Equality and the development of the Dennis R. Neill Equality Center. They reflect on the challenges of coming out to their families, the societal pressures they faced, and the importance of creating a safe space for LGBTQ+ individuals in Tulsa. Their stories are filled with humor, resilience, and a sense of belonging, showcasing the power of love and community in overcoming adversity. In this episode, Marcy Smith and Sue Welch share their inspiring journey of establishing a community center for the LGBTQ+ community in Tulsa, Oklahoma. They successfully organized fundraising events, such as house parties and the Wild Hearts Ball, to raise awareness and funds. Their determination led to significant milestones, including securing a $10,000 grant from a New York foundation and eventually purchasing a permanent space for their community center, which became a hub for support, celebration, and activism. The conversation highlights the importance of physical spaces for community gathering, especially in a time when virtual connections are prevalent. Marcy and Sue emphasize the need for ongoing support and engagement within the community, particularly in light of recent political challenges. They reflect on the center's role in pivotal moments for LGBTQ+ rights, including the legalization of same-sex marriage and the repeal of discriminatory laws. Their message is clear: maintaining a physical home for the community is essential for fostering connection, support, and resilience against adversity. Subject The topic of the resource Sue Welch and Marcy Smith Oral History Interview from January 16, 2026 Creator An entity primarily responsible for making the resource Sue Welch, Marcy Smith, Toby Jenkins, Dennis Neill Date A point or period of time associated with an event in the lifecycle of the resource January 16, 2026 2026 AIDS AIDS/HIV Dennis Neill Dennis R. Neill Dennis R. Neill Equality Center Equality Center Equality Center Opening Gay marriage HIV HIV/AIDs LGBT marriage Marcy Smith OHR OkEq Equality Center Oklahoma Christian College Oklahoma State University Oklahoma State University (OSU) Oklahomans for Human Rights Oklahomans for Human Rights - Tulsa Chapter oral history Oral History Project oral history transcript OSU Pyramid Project same sex marriage Sue Welch Toby Jenkins TOHR transcript Tulsa Oklahomans for Human Rights Tulsa Oklahomans for Human Rights (TOHR) video Wild Hearts Ball https://history.okeq.org/files/original/f72c2df42fc84be737c24550dce17aec.mp4 d517224038d8563bc6f524eb2753e69d https://history.okeq.org/files/original/9c5aa6299e0ece9650f1789f237c463b.pdf fc9870b8c20fb40b7478d0f28e9f551a Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [Series] Oral Histories Project > Interviews Description An account of the resource Physical Media: Box 7, Folder 7 - Dr. Leisa Meyer Program Box 7, Folder 8 - Interviewees Materials, Original Series 2003-2007 Digital Media: Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2026] John Madigan Interview Description An account of the resource Video recording and transcript of oral history interview with Toby Jenkins on January 13, 2026. John explores his life journey from a small mining town in Canada to becoming an influential member in the LGBTQ+ community in Tulsa, Oklahoma. John shares his experiences growing up on a farm, his transition into the oil and gas industry, and his eventual involvement in various LGBTQ+ organizations, including Prime Timers and OkEq Seniors. He reflects on the intersection of faith and sexuality, the challenges faced by the LGBTQ+ community, and the importance of advocacy and inclusion for older adults. John's insights provide a rich narrative of resilience, community, and the ongoing fight for equality. Deed of gift, release form, informed consent, biographical sketch, and interview checklist available in person at the Dennis R. Neill Equality Center. Subject The topic of the resource John Madigan Oral History Project Interview from January 13, 2026 Creator An entity primarily responsible for making the resource John Madigan, Toby Jenkins Date A point or period of time associated with an event in the lifecycle of the resource January 13, 2026 2026 John Madigan OKEQ Oral History Project OKEQ Seniors oral history Oral History Project oral history transcript Prime Timers Primetimers Toby Jenkins transcript video https://history.okeq.org/files/original/023559720fd72ce52b47697fd079f211.JPG 4dfd0f8858284e1c50788f51c9ec4b9f https://history.okeq.org/files/original/4b957422e061c07d9a060818dfa6ff51.docx b0bbfc3fe909e237b21636b1ceb8da02 https://history.okeq.org/files/original/b5fde90b2684c2ec8438e2718e52f8c4.mp4 122ef854ea8cc57b0d701b3a8e39f867 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [Series] Oral Histories Project > Interviews Description An account of the resource Physical Media: Box 7, Folder 7 - Dr. Leisa Meyer Program Box 7, Folder 8 - Interviewees Materials, Original Series 2003-2007 Digital Media: Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2025] Kent Harrell Interview Description An account of the resource Video recording and transcription of Toby Jenkin’s December 23, 2025, interview. The interview explores his life and experiences focusing on his journey through early life, family dynamics, understanding his sexual orientation, and his career in drag performance. Kent shares insights into the challenges faced by the LGBT community, particularly during the AIDS crisis, and reflects on his personal relationships, including his marriage to Taylor. The discussion emphasizes the importance of being true to oneself and offers advice for future generations. Subject The topic of the resource Kent Harrell Oral History Project Interview Creator An entity primarily responsible for making the resource Kent Harrell, Toby Jenkins, Dennis Neill Date A point or period of time associated with an event in the lifecycle of the resource December 23, 2025 2025 AIDS AIDS/HIV Dennis Neill HIV HIV/AIDs Kent Harrell oral history Oral History Project oral history transcript Toby Jenkins transcript video https://history.okeq.org/files/original/f9b1e8d9473f37a0ef1163eecab2efe1.pdf ba168f62a92aab503fddbb4e5a32c5f9 https://history.okeq.org/files/original/429a5d5e3ba794e46ee9f05118ba6659.jpg 869b61f842d8520fdc8cc2da39a30b20 https://history.okeq.org/files/original/232b19a66aa75684344a87a1ea869c7d.jpg d1fd1709268158ce1b04844d9d39be94 https://history.okeq.org/files/original/0c6ecf4209c219fa5c7af099fcd37d6d.jpg e663b2383c6758df49adc1d519ad9c91 https://history.okeq.org/files/original/2999919a60916612d6790f1fd840c36e.jpg 05da7f9710163fb1f779166ac27b9043 https://history.okeq.org/files/original/6946ecfb78faf3877005d005b6385da7.jpg 1b4c7924bf4125d9de6cebcb281a82d3 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2025-2026] OKEQ Board Report for November 2025 - January 2026 Subject The topic of the resource Oklahomans for Equality Board Report - November, December, & January 2025-2026 Description An account of the resource 1 5-page document and 5 scanned images of the Oklahomans for Equality (OKEQ) Board Report for the months of November and December in 2025, and January 2026. Includes letter from Executive Director Hailey Briggs. Creator An entity primarily responsible for making the resource Oklahomans for Equality (OKEQ), Hailey Briggs Date A point or period of time associated with an event in the lifecycle of the resource November 2025 - January 2026 2025 2026 Executive Director Hailey Briggs Hailey Briggs OkEq OKEQ Board Oklahomans for Equality Oklahomans for Equality (OKEQ) Oklahomans for Equality Board https://history.okeq.org/files/original/931ca8ee760f61e0ca774790cf7a08b6.pdf 04313a6cf8c4c3141058993dc2a9d086 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document OKLAHOMANS FOR EQUALITY, INC. FINANCIAL STATEMENTS AND ACCOMPANYING INDEPENDENT AUDITOR’S REPORT FOR THE YEAR ENDED SEPTEMBER 30, 2024 WITH COMPARATIVE TOTALS FOR 2023 OKLAHOMANS FOR EQUALITY, INC. TABLE OF CONTENTS PAGE Board of Directors .............................................................................................................................. 3 Independent Auditor’s Report ......................................................................................................... 4-5 Financial Statements Statements of Financial Position .......................................................................................... 6 Statements of Activities ........................................................................................................ 7 Statements of Functional Expenses ....................................................................................... 8 Statements of Cash Flows ..................................................................................................... 9 Notes to the Financial Statements ................................................................................. 10-15 OKLAHOMANS FOR EQUALITY, INC. BOARD OF DIRECTORS SEPTEMBER 30, 2024 Whitney Cipolla President Paula Shannon Vice-President/Treasurer Kaylyn Compton Secretary Liz Ortiz Member Eddie Carreno Member William Mark Bonney Member Yonah Jasper Member Julia Fletcher Member Grace Fallon Member Stephen Haney Member Kasey Rhone Member Zoe Brett Member Lollie Moore Member at large 3 OBER & LITTLEFIELD Certified Public Accountants, PLLC 124 S. Main Street, Miami, Oklahoma 74354 6 South Adair, Pryor, Oklahoma 74361 918-542-4401 INDEPENDENT AUDITOR’S REPORT Senior Management and Board of Directors Oklahomans for Equality, Inc. Tulsa, Oklahoma OPINION We have audited the accompanying financial statements of the Oklahomans for Equality, Inc. (a nonprofit organization), which comprise the statements of financial position as of September 30, 2024, and the related statements of activities, statements of functional expenses, and cash flows for the year then ended, and the related notes to the financial statements. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Oklahomans for Equality, Inc. as of September 30, 2024, and the changes in its net assets and its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. BASIS FOR OPINION We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS). Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the Oklahomans for Equality, Inc. and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. RESPONSIBILITIES OF MANAGEMENT FOR THE FINANCIAL STATEMENTS Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about of Oklahomans for Equality, Inc.'s ability to continue as a going concern within one year after the date that the financial statements are available to be issued. AUDITOR’S RESPONSIBILITIES FOR THE AUDIT OF THE FINANCIAL STATEMENTS Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. 4 To the Board of Directors Oklahomans for Equality, Inc. Page 2 In performing an audit in accordance with generally accepted auditing standards, we:  Exercise professional judgment and maintain professional skepticism throughout the audit.  Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.  Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of Oklahomans for Equality, Inc.’s internal control. Accordingly, no such opinion is expressed.  Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.  Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about Oklahomans for Equality, Inc.’s ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control related matters that we identified during the audit. REPORT ON SUMMARIZED COMPARATIVE INFORMATION We have previously audited Oklahomans for Equality, Inc.’s 2023 financial statements, and we expressed an unmodified audit opinion on those audited financial statements, in our report dated December 22, 2023. In our opinion, the summarized comparative information presented herein, as of and for the year ended September 30, 2023, is consistent, in all material respects, with the audited financial statements from which it has been derived. [Signature: Ober & Littlefied, PLLC] OBER & LITTLEFIELD Certified Public Accountants, PLLC Miami, Oklahoma May 7, 2025 5 OKLAHOMANS FOR EQUALITY, INC. STATEMENTS OF FINANCIAL POSITION AS OF SEPTEMBER 30, 2024 WITH COMPARATIVE TOTALS YEAR ENDED SEPTEMBER 30, 2023 2024 2023 Assets Current Assets: Cash and cash equivalents $549,201.46 $80,446.42 Cash and cash equivalents - restricted 31,159.19 97,766.15 Investments held by others 50,934.96 43,994.38 Inventory 13,004.85 8,946.43 Prepaid insurance 62,428.14 19,590.23 Other assets 22,690.07 2,024.30 Total Current Assets 704,694.48 277,492.10 Noncurrent Assets: Furniture and Fixtures 134,098.46 134,098.46 Buildings and Improvements 2,013,376.54 2,013,376.54 Computers and Software 15,080.30 15,080.30 Less: Accumulated Depreciation (1,045,140.26) (944,137.42) Total Noncurrent Assets 1,117,415.04 1,218,417.88 Total Assets $1,822,109.52 $1,495,909.98 Liabilities Current Liabilities: Accounts payable $18,301.75 $26,862.12 Accrued expenses 1,665.79 32,186.42 Deferred revenue 79,886.00 1,723.75 Payroll liabilities 25,596.87 856.31 Sales tax payable 941.77 138.24 Total Liabilities 126,392.18 61,766.84 Net Assets Net assets without donor restrictions 1,664,558.15 1,336,376.99 Net assets with donor restrictions 31,159.19 97,766.15 Total Net Assets 1,695,717.34 1,434,143.14 Total Liabilities and Net Assets $1,822,109.52 $1,495,909.98 The accompanying notes are an integral part of these financial statements. 6 OKLAHOMANS FOR EQUALITY, INC. STATEMENTS OF ACTIVITIES FOR THE YEAR ENDED SEPTEMBER 30, 2024 WITH COMPARATIVE TOTALS YEAR ENDED SEPTEMBER 30, 2023 2024 2023 Without Donor Restriction With Donor Restriction Total Total Revenues, gains, and other support Support: Grants 244,549.50 36,244.00 280,793.50 309,922.57 Contributions 287,931.49 50,515.71 338,447.20 376,482.68 Membership income 7,881.45 - 7,881.45 18,891.05 Sponsorship 455,731.44 - 455,731.44 184,589.10 Other Income 149,658.96 - 149,658.96 293,140.47 Total Support 1,145,752.84 86,759.71 1,232,512.55 1,203,300.87 Net assets released from restrictions 153,366.67 (153,366.67) - - Total support 1,299,119.51 (66,606.96) 1,232,512.55 1,203,300.87 Revenues and gains/(losses): Unrealized gain/(loss) on investment 7,172.06 - 7,172.06 2,462.20 Total revenue and gains/(losses) 7,172.06 - 7,172.06 2,462.20 Total revenues, gains/(losses), and other support 1,306,291.57 (66,606.96) 1,239,684.61 1,205,763.07 EXPENSES: Program Services 568,246.63 - 568,246.63 792,989.54 Support Services: Fundraising 63,545.67 - 63,545.67 48,454.12 Support Services: General and Administrative 346,318.11 - 346,318.11 345,035.04 Total expenses 978,110.41 - 978,110.41 1,186,478.70 Increase (decrease) in net assets 328,181.16 (66,606.96) 261,574.20 19,284.37 Net assets, beginning of year 1,336,376.99 97,766.15 1,434,143.14 1,414,858.77 Net assets, end of year $1,664,558.15 $31,159.19 $1,695,717.34 $1,434,143.14 The accompanying notes are an integral part of these financial statements. 7 OKLAHOMANS FOR EQUALITY, INC. STATEMENTS OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED SEPTEMBER 30, 2024 WITH COMPARATIVE TOTALS YEAR ENDED SEPTEMBER 30, 2023 2024 2023 Program Fundraising General & Admin Total Total Advertising $567.07 - $233.00 $800.07 $4,300.20 Bank Fees 1,609.92 - 12,305.65 13,915.57 19,891.05 Chapter and Affiliate Expense 64,621.75 - - 64,621.75 59,601.61 Computer and Software 3,830.15 5,321.26 8,979.93 18,131.34 13,984.93 Contracted Services 10,670.00 - 19,149.00 29,819.00 49,125.50 Cost of Goods Sold 13,028.83 - - 13,028.83 34,681.62 Dues, Fees and Registrations - - 1,198.00 1,198.00 8,964.00 Employee benefits 15,815.16 4,210.00 12,503.21 32,528.37 10,848.68 Event expense 8,416.63 - - 8,416.63 104,013.62 Fundraising Costs - 16,003.10 - 16,003.10 - Insurance 6,068.23 - 22,209.99 28,278.22 40,746.16 Meals 2,764.93 - 566.56 3,331.49 4,250.59 Miscellaneous 957.50 - 6,704.20 7,661.70 3,442.38 Office/Postage Expense 2,645.76 - 12,802.68 15,448.44 2,488.59 Payroll tax expense 19,937.83 3,136.10 9,494.27 32,568.20 26,467.17 Program Expenses 20,790.68 - - 20,790.68 46,093.70 Printing/Copying Expense 3,654.60 - 2,111.96 5,766.56 6,440.97 Professional Services 17,911.90 - 51,535.54 69,447.44 107,928.40 Repairs and Maintenance 28,926.24 - 12,229.54 41,155.78 27,384.37 Salaries and Wages 231,660.80 34,875.21 107,615.09 374,151.10 348,783.13 Security 12,825.00 - 3,677.50 16,502.50 63,265.85 Staff and Board Development - - 96.00 96.00 495.00 Supplies 3,952.76 - 17,638.23 21,590.99 34,280.84 Travel Expense 354.96 - 2,679.55 3,034.51 4,222.21 Utilities Expense 33,912.51 - 4,908.79 38,821.30 43,888.85 Total Expenses Before Depreciation 504,923.21 63,545.67 308,638.69 877,107.57 1,080,518.07 Depreciation 63,323.42 - 37,679.42 101,002.84 105,960.63 Total Expenses $568,246.63 $63,545.67 $346,318.11 $978,110.41 $1,186,478.70 The accompanying notes are an integral part of these financial statements. 8 OKLAHOMANS FOR EQUALITY, INC. STATEMENTS OF CASH FLOWS FOR THE YEAR ENDED SEPTEMBER 30, 2024 WITH COMPARATIVE TOTALS YEAR ENDED SEPTEMBER 30, 2023 2024 2023 Cash flows from operating activities Change in net assets $261,574.20 $19,284.37 Adjustments to reconcile change in net assets to net cash used in operating activities: Depreciation expense 101,002.84 105,960.63 Unrealized gain on investments (6,940.58) (2,444.51) (Increase)/decrease in operating assets: Promises to give 20,665.77 (22,690.07) Inventory 4,058.42 2,696.63 Prepaid expenses (42,837.91) (19,590.23) Increase/(decrease) in operating liabilities: Accounts payable and accrued expenses (39,081.00) 23,950.68 Payroll liabilities 24,740.56 (5,848.74) Sales tax payable 803.53 951.47 Unearned revenue 78,162.25 1,723.75 Net cash provided/(used) by operating activities 402,148.08 103,993.98 Cash flows from investing activities Purchase of property and equipment - (24,021.91) Net cash provided/(used) by investing activities - (24,021.91) Net increase/(decrease) in cash 402,148.08 79,972.07 Cash and cash equivalents, beginning of year 178,212.57 98,240.50 Cash and cash equivalents, end of year $580,360.65 $178,212.57 Reconciliation to statement of financial position: Cash and cash equivalents $549,201.46 $80,446.42 Restricted cash 31,159.19 97,766.15 $178,212.57 $580,360.65 The accompanying notes are an integral part of these financial statements. 9 OKLAHOMANS FOR EQUALITY, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2024 WITH COMPARATIVE TOTALS YEAR ENDED SEPTEMBER 30, 2023 Note 1 – Nature of the Organization The Oklahomans for Equality, Inc. (the “Organization”), is an Oklahoma nonprofit corporation, incorporated on November 20th, 2006. Oklahomans for Equality, Inc., formerly known as Tulsa Oklahomans for Human Rights (TOHR), have served the Two Spirit, Lesbian, Gay, Bisexual, Transgender, Queer/Questioning, Intersex, and Asexual (2SLGBTQIA+) community since the organization was founded in 1980. The Oklahomans for Equality, Inc. seeks equal rights for 2SLGBTQIA+ individuals and families through advocacy, education, programs, alliances, and the operation of the Dennis R. Neill Equality Center. Note 2 – Summary of Significant Accounting Policies Basis of Accounting – The financial statements are prepared using the accrual basis of accounting. Accordingly, revenue is recorded when earned, and expenses are recorded when incurred. The financial statements are presented in accordance with authoritative accounting standards for not-for-profit organizations. As such, the standards require contributions to be recognized as revenue when they are received, or unconditionally pledged, and net assets to be classified as net assets with donor restrictions or net assets without donor restrictions, depending on the limitations placed on the contributions when received. Income Taxes – The Organization is exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code. As such, no provision has been made for federal or state income taxes. In addition, the Organization has been determined by the Internal Revenue Service not to be a private foundation, within the meaning of Section 509(a) of the Internal Revenue Code. The Organization’s Forms 990, Organization Exempt from Income Tax, for the years ending 2021, 2022, and 2023 are subject to examination by the IRS, generally for three years after they were filed. Estimates – The preparation of financial statements, in conformity with accounting principles generally accepted in the United States of America, requires management to make estimates, and assumptions, that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Cash and Cash Equivalents – Cash and cash equivalents include all monies in banks, and highly liquid investments, with maturity dates of less than twelve months. The carrying value of cash, and cash equivalents, approximates fair value because of the short maturities of those financial instruments. Concentrations of Credit and Market Risk – Financial instruments that potentially expose the Organization to concentrations of credit, and market risk consist primarily of cash equivalents and investments. Cash equivalents are maintained at high-quality financial institutions, and credit risk exposure is limited at any one institution. The Organization has not experienced any losses on its cash equivalents. Property and Equipment – Property and equipment are recorded at acquisition cost. The Organization capitalizes assets with a cost greater than $2,500. Betterments and renewals are capitalized. Maintenance and repairs are charged to operations when incurred. Depreciation is computed using the straight-line method, over the following estimated useful lives: Building and improvements 40 years Equipment 3-10 years Vehicles 3 years 10 OKLAHOMANS FOR EQUALITY, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2024 WITH COMPARATIVE TOTALS YEAR ENDED SEPTEMBER 30, 2023 Note 2 – Summary of Significant Accounting Policies: (continued) Classification of Net Assets - Net assets of the Organization shall be classified based upon the existence, or absence, of donor-imposed restrictions, as follows: Net Assets without Donor Restrictions - Net assets that are not subject to donor-imposed stipulations. Net Assets with Donor Restrictions - Net assets subject to donor-imposed stipulations that may, or will be, satisfied through the actions of the Organization, and/or the passage of time. Net assets accumulated by the Organization that are not subject to donor-imposed restrictions, but which the Board of Directors of the Organization has earmarked for specific uses, shall be segregated in the accounting records as "board-designated" funds, within the category of net assets without donor restrictions. Note 3 – Concentrations of Credit Risk Custodial credit risk is the risk that, in the event of a bank failure, the Organization’s deposits may not be returned to it. The Organization’s cash deposits, including interest-bearing certificates of deposit, are maintained in financial institutions. The Organization has a deposit policy for custodial credit risk to move funds to another institution if the balance exceeds FDIC coverage. Category Carrying Bank A B C Amount Balance Demand deposits $500,000.00 $ - $80,360.65 $580,360.65 $576,802.34 Total $500,000.00 - $80,360.65 $580,360.65 $576,802.34 Category A – Cash and cash equivalents that are insured by the Federal Deposit Insurance Corporation (FDIC) or collateralized with securities held by the Organization, or its agent, in the Organization’s name. Category B – Collateralized with securities held by the pledging financial institution’s trust department, or agent, in the Organization’s name. Category C – Uninsured or unregistered investments for which securities are held by the pledging financial institution’s trust department, or agent, but not in the Organization’s name. Note 4 – Promises to Give Promises to give are majorly comprised of contributions awarded by third parties but not received prior to year-end. There were $0 promises to give as of September 30, 2024. 11 OKLAHOMANS FOR EQUALITY, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2024 WITH COMPARATIVE TOTALS YEAR ENDED SEPTEMBER 30, 2023 Note 5 – Restricted Cash As of September 30, 2024, the Organization had restricted cash in the amount of $31,159.19. Restricted as follows: Restricted Purpose Amount Chapter and Affiliates $5,957.93 Food Insecurity Grant 10,594.00 History Project 8,360.01 Lynn Riggs/Kitchen 1,789.37 Van Insurance 1,167.75 Rainbow Room 2,500.00 Various >$2K 790.13 Total $31,159.19 Note 6 – Investments Held by Others Investments held by others, as of September 30, 2024, consist of two investment funds held by Tulsa Community Foundation (TCF): The OkEq Operating Endowment Fund and the OkEq Capital Campaign Fund. These funds are invested in pooled funds, cash, and equivalents. The investments are carried on the Organization’s books at fair market value. These funds are component funds of Tulsa Community Foundation (TCF). As defined by the United States Treasury Regulations, TCF has the right to modify the terms of the fund agreement. This is sometimes referred to as “variance power”. As a result of the variance power all component funds are considered to be part of a single public charity, TCF. TCF is the legal owner of all assets contributed to any of its component funds. Financial Accounting Standards Board requires that if TCF accepts contributions from the Organization and agrees to transfer those assets and the return on investment of those assets back to the Organization, then these contributions are to be reported on the financial statements of the Organization. The OkEq Operating Endowment Fund -This fund was established as Oklahomans for Equality Fund, a TCF Agency Fund, in April 2001. It transitioned to the OkEq Operating Endowment Fund on 12/30/2010. Current fund advisors are Board President, Vice President, and Treasurer. With 2/3 of the Advisors, TCF can accept annual distribution requests and make changes to the fund including the investment strategy. The portion allocated to the Organization, and reported as investments held by others, is $16,369.53. The portion of funds contributed to TCF by unrelated third-party donors and not reported as investments held by others on the Organizations books is $15,238.78. The OkEq Capital Campaign Fund - This fund was originally established by Tulsa Oklahomans for Human, Rights, Inc. as the Pyramid Project Capital Campaign Reserve Fund, a TCF agency reserve fund, in April 2002. It was renamed to the OkEq Capital Campaign Fund in TCF records. It is an agency reserve fund, and the funds are available to purchase , furnish, maintain, or make improvements to a building to house the Tulsa gay, lesbian, bisexual and transgender Community Center owned by Tulsa Oklahomans for Human Rights. Current fund advisors are Board President, Vice President, and Treasurer. With 2/3 of the Advisors, TCF can accept annual distribution requests and make changes to the fund including the investment strategy. The portion allocated to the Organization and reported as investments held by others $34,565.43. The portion of funds contributed to TCF by unrelated third-party donors and not reported as investments held by others on the Organization’s books is $122,904.98. 13 [sic.] OKLAHOMANS FOR EQUALITY, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2024 WITH COMPARATIVE TOTALS YEAR ENDED SEPTEMBER 30, 2023 Note 6 – Investments Held by Others (continued) As of September 30, 2024, the balances are insured by the Securities Investor Protection Corporation (SIPC), up to $500,000. Cash coverage is limited at $250,000. At times, the Organization’s deposits may exceed insured amounts. Management believes the funds are not exposed to any significant risk due to the diversity of high-grade financial instruments held by the fund, and management’s routine assessment of the portfolio. Investment Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. Note 7 – Fair Value Measurements The Organization reports fair value measurements of its assets and liabilities using a three-level hierarchy that prioritizes the inputs used to measure fair value. This hierarchy, established by GAAP, requires that entities maximize the use of observable inputs, and minimize the use of unobservable inputs, when measuring fair value. The assets or liability’s measurement within the fair value hierarchy is based on the lowest level of input that is significant to the measurement. The three levels of input used to measure fair value are as follows: Level 1. Quoted prices are for identical assets or liabilities in active markets to which the Organization has access at the measurement date. Level 2. Inputs other than quoted prices included in level 1 that are observable for the assets or liability, either directly or indirectly. Level 2 inputs include:  Quoted prices for similar assets or liabilities in active markets;  Quoted prices for identical or similar assets in markets that are not active;  Observable inputs other than quoted prices for the asset or liability (for example, interest rates and yield curves); and  Inputs derived principally from, or corroborated by, observable market data by correlation, or by other means. Level 3. Unobservable inputs for the assets or liabilities. Unobservable inputs should be used to measure the fair value if observable inputs are not available. When available, the Organization measures fair value using Level 1 inputs because they generally provide the most reliable evidence of fair value. However, Level 1 inputs are not available for many of the assets and liabilities that the Organization is required to measure at fair value (for example, unconditional promise to give and in-kind contributions). The primary uses of fair value measurements in the Organization’s financial statements are the initial measurement of noncash gifts, gifts of investment assets, if any, including unconditional promises to give, and recurring measurement of short-term and long-term investments. 13 OKLAHOMANS FOR EQUALITY, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2024 WITH COMPARATIVE TOTALS YEAR ENDED SEPTEMBER 30, 2023 Note 8 – Property and Equipment The following is an analysis of property and equipment, at cost, and related depreciation at September 30, 2024: Beginning of Year Additions Deletions End of Year Furniture and Fixtures 134,098.46 - - 134,098.46 Building and Improvements 2,013,376.54 - - 2,013,376.54 Computers and Software 15,080.30 - - 15,080.30 Total Capital Assets 2,162,555.30 - - 2,162,555.30 Less: Accumulated Depreciation (944,137.42) (101,002.84) - (1,045,140.26) Net Book Value $1,218,417.88 $(101,002.84) $ - $1,117,415.04 Note 9 – Deferred Revenue Deferred revenue represents payments received for events occurring subsequent to year end. Note 10 – Note Payable The Organization had no notes payable as of September 30, 2024. Note 11 – Donated Services The Organization receives a significant amount of donated services from unpaid volunteers, who assist in fundraising and special projects. No amounts have been recognized in the statement of activities because the criteria for the recognition, under authoritative accounting standards, have not been satisfied. Note 12 – Functional Allocation of Expenses The costs of providing the various programs, and supporting services, have been summarized on a functional basis, in the statement of functional expenses. Costs that are not directly associated with providing specific services have been allocated based on the relative time spent by the employees providing these services. Note 13 – Commitments and Contingencies As of the date of this report, the Organization had no commitments or contingencies other than those reported on the statement of financial position. 14 OKLAHOMANS FOR EQUALITY, INC. NOTES TO THE FINANCIAL STATEMENTS SEPTEMBER 30, 2024 WITH COMPARATIVE TOTALS YEAR ENDED SEPTEMBER 30, 2023 Note 14 – Liquidity and Availability Financial assets available for general expenditure, that is, without donor or other restrictions limiting their use, within one year of September 30, 2024, are: Cash and cash equivalents $580,360.65 Investments 50,934.96 Other assets 2,024.30 Total financial assets, at year end 633,319.91 Less those unavailable for general expenditures within on year, due to: Contractual or donor-imposed restrictions Restricted by donor with time or purpose restrictions 31,159.19 Financial assets available to meet cash needs for general expenditures within one year $602,160.72 Note 15 – Net Assets with Donor Restrictions The Organization has $31,159.19 net assets with donor restrictions at September 30, 2024. Restricted Purpose Amount Chapter and Affiliates $5,957.93 Food Insecurity Grant 10,594.00 History Project 8,360.01 Lynn Riggs/Kitchen 1,789.37 Van Insurance 1,167.75 Rainbow Room 2,500.00 Various >$2K 790.13 Total $31,159.19 Note 16 – Evaluation of Subsequent Events The Organization has evaluated subsequent events through May 7, 2025, the date which the financial statements were available to be issued, and no additional disclosures are required. 15 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2025] OKEQ Financial Statements and Auditor's Report from September 2024 Subject The topic of the resource Oklahomans for Equality, Inc. Financial Statements and Accompanying Independent Auditor's Report for the Year Ended September 30, 2024 with Comparative Totals for 2023 Description An account of the resource 15 pages of Oklahomans for Equality (OKEQ)'s financial statements for the year ended September 30, 2024, with an independent auditor's report done by Ober & Littlefield and comparative totals for the year of 2023. Issued on May 7, 2025. Creator An entity primarily responsible for making the resource Oklahomans for Equality (OKEQ) Source A related resource from which the described resource is derived https://okeq.org/bylaws/ Date A point or period of time associated with an event in the lifecycle of the resource May 7, 2025 2024 2025 auditor's report Board President Board President Whitney Cipolla Board Secretary Board Secretary Kaylyn Compton Board Vice President Board Vice President Paula Shannon Eddie Carreno Financial financial statements Grace Fallon independent auditor's report Julia Fletcher Kasey Rhone Kaylyn Compton Liz Ortiz Lollie Moore Mark Bonney Ober & Littlefield Ober and Littlefield OkEq OKEQ Board OKEQ Board of Directors OKEQ financials OKEQ President of the Board OKEQ Secretary of the Board OKEQ Treasurer of the Board Oklahomans for Equality Oklahomans for Equality (OKEQ) Oklahomans for Equality Board Paula Shannon statement of activity Stephen Haney Whitney Cipolla William Mark Bonney Yonah Jasper Zoe Brett https://history.okeq.org/files/original/66fc35b404b61682ae133f181178a1fd.pdf 4ec43730f9635dfd1d6f91a3495b4b5f https://history.okeq.org/files/original/69fcc05087040f4bec383f9eb90d1e61.pdf b4496951fab1b4148f7565deef59fa20 https://history.okeq.org/files/original/31227bab2e3f67e37b593a5738dfe3c7.pdf 56f1a9863d72ed7f9f7889a947e3a9e9 https://history.okeq.org/files/original/731abe33d904a6d66283dc7bbbf58e26.pdf 44312a8ba8a35d04f3cad91a0a09e308 https://history.okeq.org/files/original/f4709928045816d843f51c7dda2e6c01.pdf 08d1ac1a65618d89f6b87e6c9430cf9d https://history.okeq.org/files/original/997f4d12142096ba9d7d5dab33a88238.pdf 45bad35b79f8f1ba27486bcdee108c0f https://history.okeq.org/files/original/1a250269c888cd5b75e5cbf15c09a252.pdf ce4d51aaf6ba3a457bef40612b64de88 https://history.okeq.org/files/original/b958e43fe00167900c971cd5b677870d.pdf 13545af37c463a2107dc65459416f79f Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2014-2021] OKEQ 990 Tax Return Forms Subject The topic of the resource Form 990 Return of Organization Exempt From Income Tax From 2014-2021 for Oklahomans for Equality Description An account of the resource 8 documents of 990 tax forms filed by Oklahomans for Equality (OKEQ) for the years 2014 to 2021. Creator An entity primarily responsible for making the resource Oklahomans for Equality (OKEQ) Source A related resource from which the described resource is derived https://okeq.org/bylaws/ Date A point or period of time associated with an event in the lifecycle of the resource 2014 - 2021 2014 2015 2016 2017 2018 2019 2020 2021 990 Tax Forms Financial OkEq Oklahomans for Equality Oklahomans for Equality (OKEQ) tax forms Taxes https://history.okeq.org/files/original/df3afeae778e443958da1aa1edeba2dc.pdf de434f64cde48b6f85350054ced8f1c7 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Docusign Envelope ID: 581A289A-2131-45B2-81F5-0FCF3C9A3429 OKLAHOMANS FOR EQUALITY RESOLUTION NO. FY 24-3 BY THE BOARD OF DIRECTORS OF OKLAHOMANS FOR EQUALITY, INC. RESOLUTION WHEREAS: Oklahomans for Equality, Inc. is a not-for-profit corporation organized and existing under the laws of the State of Oklahoma and is governed by a Board of Directors that has the authority pursuant to the corporation’s bylaws to adopt resolutions and to authorize officers and/or employees of the corporation to execute contracts and/or disburse payments in the name of the corporation. WHEREAS: Oklahomans for Equality, Inc. plans to organize and hold the 2024 Tulsa Pride festivities starting on Friday, October 11, 2024, and ending Sunday, October 13, 2024, and as a result will need to begin paying security deposits and executing contracts to ensure the smooth operation of such festivities. WHEREAS: To effectively and responsibly manage the disbursement of funds by the corporation in support of the 2024 Tulsa Pride festivities, the Pride and Finance Committees of Oklahomans for Equality, Inc. recommend that the Board of Directors grant prior approval for the below listed items that are expected to exceed the $10,000.00 threshold requiring board approval, set forth by the corporation’s bylaws. This prior approval shall grant contracting authority, at the below prescribed limits and for the below defined purposes, so that the relevant officers and/or employees of the corporation may execute any relevant contracts and/or disburse any payments related to any such items. The items referenced above are as follows: (1) Expenditures not to exceed a cumulative total of $35,000.00 for the purposes of event liability insurance; (2) Expenditures not to exceed a cumulative total of $36,000.00 for the purposes of renting event stage(s) and any associated lighting needs; (3) Expenditures not to exceed a cumulative total of $40,000.00 for the purposes of renting booths, supplies, and other amenities as needed; (4) Expenditures not to exceed a cumulative total of $16,000.00 for the purposes of engaging private event security. WHEREAS: To effectively plan and execute the 2024 Tulsa Pride festivities, the Pride and Finance Committees of Oklahomans for Equality, Inc. also recommend that the Board of Directors waive the open competition requirements for the above referenced expenditures, as set forth in Section 6.1 of the Finance Policy Manual. Due to the nature of such expenditures, it may be counterproductive and/or extremely difficult to obtain the required minimum number of bids, and therefore waiving such requirements would reduce administrative burden. This waiver shall only apply to these specific above referenced expenditures for the 2024 Tulsa Pride festivities. THEREFORE, BE IT RESOLVED: That the Board of Directors of Oklahomans for Equality, Inc. grants prior approval for contracting authority and disbursement of payments, and waives open competition requirements, for the purposes of the 2024 Tulsa Pride festivities, for the following items: (1) expenditures not to exceed a cumulative total of $35,000.00 for event liability insurance, (2) expenditures not to exceed a cumulative total of $36,000.00 for the purposes of renting event stage(s) and any associated lighting needs, (3) expenditures not to exceed a cumulative total of $40,000.00 for the purposes of renting booths, supplies, and other amenities as needed, and (4) expenditures not to exceed a cumulative total of $16,000.00 for the purposes of engaging private event security. 1 Docusign Envelope ID: 581A289A-2131-45B2-81F5-0FCF3C9A3429 BE IT FURTHER RESOLVED: That the Board of Directors of Oklahomans for Equality, Inc. delegates the contract authority on the above referenced expenditure items to the following officers and/or employees of the corporation: (1) Whitney Cipolla in her official capacity as President, (2) Paula Shannon in her official capacity as Vice President, (3) Eddie Carreno in his official capacity as Treasurer, and (4) Andi Gunter in her official capacity as Deputy Director. ADOPTION This resolution was adopted in executive session at the regular meeting of the Board of Directors of Oklahomans for Equality, Inc. held in person and online at the Dennis R. Neill Equality Center located at 621 E 4th St, Tulsa, OK 74120 on July 18, 2024, where 12 directors were present and with a final vote of 12 in favor, none against, and none abstaining. Signed and sealed this 4th day of August, 2024 by: OKLAHOMANS FOR EQUALITY, INC. [Whitney Cipolla's signature] ______________________________ Whitney Cipolla, President ATTEST: [Yonah Jasper's signature] ______________________________ Yonah Jasper, Secretary 2 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2024] OKEQ Resolution FY 24-3 Subject The topic of the resource Oklahomans for Equality Resolution No. FY 24-3 by the Board of Directors of Oklahomans for Equality, Inc. Description An account of the resource 2 pages of the Oklahomans for Equality (OKEQ) Resolution No. FY 24-3 by the Board of Directors of OKEQ, Inc. regarding the approved spending amounts for certain items for 2024 Tulsa Pride activities. It was adopted by the board on July 18, 2024, and signed and sealed on August 4, 2024. Creator An entity primarily responsible for making the resource Oklahomans for Equality (OKEQ) Date A point or period of time associated with an event in the lifecycle of the resource August 4, 2024 2024 Andi Gunter Board Deputy Director Andi Gunter Board President Board President Whitney Cipolla Board Secretary Board Secretary Yonah Jasper Board Treasurer Board Treasurer Eddie Carreno Board Vice President Paula Shannon Eddie Carreno Finance Committee Financial OkEq OKEQ Board OKEQ Board Deputy Director OKEQ Board Deputy Director Andi Gunter OKEQ Board of Directors OKEQ Board President OKEQ Board President Whitney Cipolla OKEQ Board Secretary OKEQ Board Secretary Yonah Jasper OKEQ Board Treasurer OKEQ Board Treasurer Eddie Carreno OKEQ Board Vice President OKEQ Board Vice President Paula Shannon OKEQ financials OKEQ Resolution No. FY 24-3 Oklahomans for Equality Oklahomans for Equality (OKEQ) Oklahomans for Equality Board Paula Shannon Pride 2024 Pride Committee pride festival pride Parade Pride Parade and festival resolution resolution adoption Resolution FY 24-3 Tulsa Pride Tulsa Pride 2024 Whitney Cipolla Yonah Jasper https://history.okeq.org/files/original/57718ed845d9fc098e2c7c172e75307e.pdf 6f37ea44ed07c65d894381e1a0af4e2a Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Docusign Envelope ID: 581A289A-2131-45B2-81F5-0FCF3C9A3429 OKLAHOMANS FOR EQUALITY RESOLUTION NO. FY 24-2 BY THE BOARD OF DIRECTORS OF OKLAHOMANS FOR EQUALITY, INC. RESOLUTION WHEREAS: Oklahomans for Equality, Inc. is a not-for-profit corporation organized and existing under the laws of the State of Oklahoma and is governed by a Board of Directors that has the authority pursuant to the corporation’s bylaws to adopt resolutions and to authorize the establishment of banking relationships for the corporation. WHEREAS: To effectively manage the funds of the corporation, the Finance Committee of Oklahomans for Equality, Inc. recommends that the Board of Directors approve an extension of the banking relationship the corporation currently holds with Grand Bank by authorizing the opening of a Money Market/Cash Management account to allow unused funds to earn interest while remaining easily accessible for the corporation’s operational needs. THEREFORE, BE IT RESOLVED: That the Board of Directors of Oklahomans for Equality, Inc. authorizes the opening of a Money Market/Cash Management account with Grand Bank. BE IT FURTHER RESOLVED: That the Board of Directors of Oklahomans for Equality, Inc. delegates the signing authority on the account to the following officers of the corporation: (1) Whitney Cipolla in her official capacity as President, (2) Paula Shannon in her official capacity as Vice President, and (3) Eddie Carreno in his official capacity as Treasurer. ADOPTION This resolution was adopted at the regular meeting of the Board of Directors of Oklahomans for Equality, Inc. held in person and online at the Dennis R. Neill Equality Center located at 621 E 4th St, Tulsa, OK 74120 on July 18, 2024, where 11 directors were present and with a final vote of 11 in favor, none against, and none abstaining. Signed and sealed this 4th day of August, 2024 by: OKLAHOMANS FOR EQUALITY, INC. [Whitney Cipolla's signature] ______________________________ Whitney Cipolla, President ATTEST: [Yonah Jasper's signature] ______________________________ Yonah Jasper, Secretary Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2024] OKEQ Resolution FY 24-2 Subject The topic of the resource Oklahomans for Equality Resolution No. FY 24-2 by the Board of Directors of Oklahomans for Equality, Inc. Description An account of the resource 1 page of the Oklahomans for Equality (OKEQ) Resolution No. FY 24-2 by the Board of Directors of OKEQ, Inc. regarding the opening of a Money Market/Cash Management account with Grand Bank. It was adopted by the board on July 18, 2024, and signed and sealed on August 4, 2024. Creator An entity primarily responsible for making the resource Oklahomans for Equality (OKEQ) Source A related resource from which the described resource is derived https://okeq.org/bylaws/ Date A point or period of time associated with an event in the lifecycle of the resource August 4, 2024 2024 Board President Board President Whitney Cipolla Board Secretary Board Secretary Yonah Jasper Board Treasurer Board Treasurer Eddie Carreno Board Vice President Board Vice President Paula Shannon Eddie Carreno Finance Committee Financial Grand Bank OkEq OKEQ Board OKEQ Board of Directors OKEQ Board President OKEQ Board Secretary OKEQ financials OKEQ Resolution OKEQ Resolution No. FY 24-2 Oklahomans for Equality Oklahomans for Equality (OKEQ) Paula Shannon resolution resolution adoption Resolution FY 24-2 Treasurer Eddie Carreno Vice President Paula Shannon Whitney Cipolla Yonah Jasper https://history.okeq.org/files/original/d5b1521e58237069547f1d28a137397b.pdf fb1c579e8f855c98cf18f017bc85cfa5 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Docusign Envelope ID: 581A289A-2131-45B2-81F5-0FCF3C9A3429 oklahomans for equality RESOLUTION NO. FY 24-1 OKEQ RESOLUTION ON COMMUNITY INPUT TO THE BOARD OF DIRECTORS WHEREAS the Board of Directors of Oklahomans for Equality (OkEq) is committed to fostering trust, accountability, transparency and participation amongst our members and community stakeholders, ACKNOWLEDGING that OkEq does not have a formal policy for public and membership input directed at the Board of Directors, independent of the members’ grievance process outlined in the bylaws, RECOGNIZING that the input of diverse voices from the 2SLGBTQIA+ communities is beneficial to our organization and necessary for success in our mission, OBSERVING that members of the community have requested more ways to provide meaningful input regarding the direction of the organization, AFFIRMING that our boards, committees, members, and stakeholders are best served by having diverse ways to provide input, as well as diverse avenues for receiving reflection, response, and action, NOTING that our organization is currently in a time of deep transition and transformation with many developments on the horizon, KNOWING that what is needed during our journey can and should change as we continue to advance through this transitional and transformational time, BE IT RESOLVED, by the Board of Directors, that Oklahomans for Equality takes the following actions forthwith: 1. RECOMMIT to hosting Town Hall events no less than once per quarter for fiscal year 2025 (October 1st, 2024 through September 30th, 2025). Docusign Envelope ID: 581A289A-2131-45B2-81F5-0FCF3C9A3429 2. HOST no fewer than three (3) Community Café events BEFORE the end of fiscal year 2024 (September 30th, 2024) with the purpose of gathering input from members and community stakeholders as we develop OkEq’s medium and long-term strategic plans. 3. DISSEMINATE a Community Survey to be open until the end of fiscal year 2024 for the purpose of collecting additional qualitative and quantitative data to ensure our future decisions are based in a sound understanding of the needs and desires of the diverse communities that we represent and serve. 4. DIRECT the Governance Committee to continue its investigation into potential benefits, rights, and structures for membership, including development of policies around participation in boards, committees, subcommittees, and meetings. 5. ALLOW for ongoing community input to the board of directors by prominently featuring an open-ended feedback form on the OkEq website. All feedback entered in this form shall be delivered to the Board President, Board Secretary, and Executive Director. If any of these positions are vacant, the feedback will be directed to whomever the board designates as the appropriate person to fill their duties. 6. MANDATE that the Community Relations Committee deliver a report at every regularly scheduled board meeting that must include a high level summary of feedback received through this form since the last report, and an overview of actions taken in response. ADOPTION This resolution was adopted at the regular meeting of the Board of Directors of Oklahomans for Equality, Inc. held in person and online at the Dennis R. Neill Equality Center located at 621 E 4th St, Tulsa, OK 74120 on July 18, 2024, where 11 directors were present and with a final vote of 11 in favor, none against, and none abstaining. Signed and sealed this 4th day of August, 2024 by: OKLAHOMANS FOR EQUALITY, INC. [Whitney Cipolla's signature] __________________________________ Whitney Cipolla, President ATTEST: [Yonah Jasper's signature] ________________________________ Yonah Jasper, Secretary Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2024] OKEQ Resolution FY 24-1 Subject The topic of the resource Oklahomans for Equality Resolution No. FY 24-1: OKEQ Resolution on Community Input to the Board of Directors Description An account of the resource 2 pages of the Oklahomans for Equality (OKEQ) Resolution No. FY 24-1: OKEQ Resolution on Community Input to the Board of Directors. It was adopted by the board on July 18, 2024, and signed and sealed on August 4, 2024. Creator An entity primarily responsible for making the resource Oklahomans for Equality (OKEQ) Source A related resource from which the described resource is derived https://okeq.org/bylaws/ Date A point or period of time associated with an event in the lifecycle of the resource August 4, 2024 2024 Board President Board President Whitney Cipolla Board Secretary Board Secretary Yonah Jasper Community Cafe Community Relations Committee community survey Diversity executive director Governance Committee OkEq OKEQ Board OKEQ Board of Directors OKEQ Executive Director OKEQ Resolution OKEQ Resolution No. FY-1 Oklahomans for Equality Oklahomans for Equality (OKEQ) Oklahomans for Equality Board resolution resolution adoption Resolution FY 24-1 town hall Whitney Cipolla Yonah Jasper https://history.okeq.org/files/original/8999dc1279a85928871cb336a9c27f2e.pdf 278e5bfd12d192e24c198af1051068ca Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document REVENUE Unrestricted Donor Restricted Total Budget Notes Grant Revenue 250,000 16,000 266,000 Contributions 250,000 27,600 277,600 Clinic Services 70,000 - 70,000 Clinic services are lower than projected, Initial budget was too much Store/Vending Sales (net) 10,000 - 10,000 Bar/Concession Sales (net) 20,000 - 20,000 Lynn Riggs/KitchenRental 25,000 - 25,000 Based on current and projections, already received $19,180 Event/Ticket Sales 25,000 - 25,000 EBA/OkEq Membership 10,000 - 10,000 This has been lower this year, only $5500 so far Gala 350,000 - 350,000 Even more than this is expected PrideFestival & Bingo 15,000 - 15,000 Pride moved to October-any sponsorship funds that come in will not be recognized until next FY. Only Bingo is listed in budget. Art Gallery (net) 500 500 Investment Income - - TOTAL REVENUE 1,025,500 43,600 1,069,100 - EXPENDITURES - Salaries & Wages 350,000 350,000 staff reduction and not hiring ED until new FY Payroll Taxes and Benefits 50,000 50,000 staff reduction Contract Services 18,750 10,000 28,750 Regis McDaniel, Wendy Thomas IT Software/Equipment 30,000 30,000 Accounting & Legal Fees 26,400 26,400 Audt & 990 Fees 6,600 6,600 HR Consultant 9,000 9,000 Storage 5,000 5,000 Insurance-Liability & Cyber 8,000 - 8,000 Insurance-D&O 2,200 - 2,200 Insurance-Workers Comp 2,500 - 2,500 Insurance-Property 12,000 - 12,000 Insurance-Clinic 1,500 - 1,500 Insurance-Van - 3,000 3,000 Utilities/Phone 43,000 43,000 Actual costs have been less than projected Office expenses 20,000 20,000 Reductions: software, office supplies Cleaning & supplies 26,000 26,000 Monthly service has been temporarily eliminated, carpet cleaning is included. Repairs & Maintenance 6,500 23,500 30,000 Lynn Riggs and Kitchen, HVAC maintenance Business Licenses & Permits 7,500 6,000 13,500 This includes ABLE license application Memberships and Subscriptions 1,000 1,000 Marketing and Advertising 2,500 2,500 Security (excluding Pride) 20,000 20,000 Clinic Supplies & Lab 15,875 15,875 Clinic activities are less than projected Other Program Expenses 5,000 5,000 Library Materials 100 1,100 1,200 Event Expenses (excl Pride and Gala) 25,000 25,000 Non-Cap Equipment 3,000 3,000 Vehicle Expenses 1,500 1,500 Fuel, tag, maintenance Meals & Entertainment 5,000 5,000 Support groups, youth activities Travel 3,000 3,000 No additional out-of-state travel planned Transaction Fees (excl Pride and Gala) 16,000 16,000 Increased due to Valentines fundraiser Bank Fees & Charges 1,625 1,625 Reduced costs Gala Expenses 125,000 125,000 Althought Sue & Marcy's budget is a bit lower, I am putting a buffer due to increase of patrons. Pride Festival Expenses - - Pride moved to FY2024 TOTAL EXPENDITURES* 849,550 43,600 893,150 - Net Revenue over Expenditures 175,950 - 175,950 *Suggested that funds from Gala are restricted to FY2025 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2024] OKEQ FY2024 Budget Revision Subject The topic of the resource Oklahomans for Equality Fiscal Year 2024 Budget Revision from June 6, 2024 Description An account of the resource 1 page of the revised Oklahomans for Equality (OKEQ) budget for the fiscal year of 2024. Creator An entity primarily responsible for making the resource Oklahomans for Equality (OKEQ) Source A related resource from which the described resource is derived https://okeq.org/bylaws/ Date A point or period of time associated with an event in the lifecycle of the resource June 6, 2024 2024 budget budgeting Financial OkEq Oklahomans for Equality Oklahomans for Equality (OKEQ) https://history.okeq.org/files/original/2966bf6258db63547f9cc48e393b7b87.pdf 277b4191954a83a22a14519257bad1d4 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document REVENUE OKEQ Internal Actual FYE 9/30/2023 Proposed Budget Notes Grant Revenue $268,455 ( 350,000) Contributions $217,730 ( 225,000) Clinic Services $60,804 ( 95,000) Increase in services in FY2024 Store/Vending Sales (net) $8,874 ( 8,000) Net out Cost of goods sold Bar/Concession Sales (net) $20,699 ( 25,000) Net out Cost of goods sold Lynn Riggs/KitchenRental $5,063 ( 15,000) $600/month plus events Event/Ticket Sales $40,706 ( 25,000) EBA/OkEq Membership $18,891 ( 15,000) Gala $262,174 ( 250,000) PrideFestival & Bingo $249,672 ( 225,000) Includes Pride Bingo Art Gallery (net) $1,873 ( 2,000) Net out artists costs Investment Income $0 ( 2,000) TOTAL REVENUE* 1,154,941 ( 1,237,000) EXPENDITURES Salaries & Wages $352,490 ( 460,000) At current staff capacity. Benefits $36,981 ( 91,000) Payroll taxes, phone, and benefits Contract Services $49,626 ( 12,000) HR $750/month plus flexibility IT Software/Equipment $42,707 ( 30,000) Avg $2500/month Accounting & Legal Fees $81,340 ( 30,000) OKNPP $2200/mo, audit and 990 Insurance $24,815 ( 28,000) Includes 10% increase Utilities/Phone $45,582 ( 48,000) based on current Office expenses $26,850 ( 30,000) Supplies, software, printing, postage Cleaning & supplies $21,552 ( 31,000) $2500/mo plus supplies Repairs & Maintenance $27,699 ( 30,000) Business Licenses & Permits $4,964 ( 7,500) City permits, ABLE Memberships $2,416 ( 2,500) Marketing and Advertising $1,474 ( 2,500) Security (excluding Pride) $14,683 ( 25,000) Clinic Supplies & Lab $15,435 ( 25,000) Other Program Expenses $8,617 ( 5,000) Event Expenses (excl Pride and Gala) $16,725 ( 25,000) Non-Cap Equipment $4,519 ( 3,000) Vehicle Expenses $178 ( 7,500) Van Storage$375/mo plus maintenance Meals & Entertainment $4,030 ( 5,000) Travel $2,228 ( 6,000) Transaction Fees (excl Pride and Gala) $5,499 ( 6,000) Bank Fees & Charges $2,404 ( 2,000) Gala Expenses $125,070 ( 125,000) Pride Festival Expenses $218,495 ( 200,000) TOTAL EXPENDITURES* 1,136,379 ( 1,237,000) Net Revenue over Expenditures ( 18,562) ( - ) Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2024] OKEQ FY2024 Draft Budget Subject The topic of the resource Oklahomans for Equality Fiscal Year 2024 Budget Draft from February 12, 2024 Description An account of the resource 2 pages of a draft of the Oklahomans for Equality (OKEQ) budget for the fiscal year of 2024. Creator An entity primarily responsible for making the resource Oklahomans for Equality (OKEQ) Source A related resource from which the described resource is derived https://okeq.org/bylaws/ Date A point or period of time associated with an event in the lifecycle of the resource February 12, 2024 2023 2024 budget budgeting Financial OkEq OKEQ financials Oklahomans for Equality Oklahomans for Equality (OKEQ) https://history.okeq.org/files/original/07f31b1526363bd70f1324014054f91c.pdf 78fdba7bf6ea9f3bdd9b4d9fc2c96023 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document REVENUE BUDGET FY2024 Actual Oct-August BUDGET FY2025 Grant Revenue 266,000 247,294 200,000 Contributions 277,600 318,589 125,000 I Am Equality Giving Corps - - 125,000 Clinic Services 70,000 67,878 75,000 Store/Vending Sales (net) 10,000 7,190 10,000 Bar/Concession Sales (net) 20,000 13,353 15,000 Rentals (Theater/Kitchen/Event Center) 25,000 26,070 35,000 Event/Ticket Sales 25,000 7,565 30,000 Equality Business Alliance 5,000 7,526 10,000 OKEQ Membership 5,000 (included above) 5,000 Gala (net proceeds) 350,000 571,891 (net) 225,000 Pride Festival & Bingo - 11,398 248,924 Art Gallery/Misc 500 368 1,000 Investment Income - 2 2,000 TOTAL REVENUE 1,054,100 1,279,124 1,106,924 EXPENDITURES Salaries & Wages 350,000 331,127 409,333 Payroll Taxes and Benefits 50,000 62,773 71,078 Contract Services 100,750 87,125 101,850 Storage 5,000 4,084 4,560 Insurance-Liability & Cyber 8,000 6,414 8,000 Insurance-D&O 2,200 2,007 2,200 Insurance-Workers Comp 2,500 3,323 3,800 Insurance-Property 12,000 10,433 12,000 Insurance-Clinic 1,500 991 1,500 Insurance-Van 3,000 2,557 3,000 Utilities/Phone (see tab) 43,000 33,376 34,380 Office expenses (see tab) 20,000 30,100 27,000 Cleaning & supplies 26,000 14,283 12,000 Repairs & Maintenance 30,000 35,413 20,000 Business Licenses & Permits 13,500 7,213 2,000 Memberships and Subscriptions 1,000 1,198 1,500 Marketing and Advertising 2,500 85 1,200 Security (excluding Pride) 20,000 16,298 20,000 Clinic Supplies & Lab 15,875 10,794 15,000 Other Program Expenses 5,000 1,122 7,500 Community Outreach - - 24,000 Library Materials 1,200 1,361 8,500 Event Expenses (excl Pride and Gala) 25,000 10,758 15,000 Non-Cap Equipment 3,000 3,180 7,500 Vehicle Expenses 1,500 155 3,000 Meals & Entertainment 5,000 3,298 5,000 Travel & Training 3,000 2,879 10,000 Transaction Fees (excl Pride and Gala) 16,000 11,778 10,000 Bank Fees & Charges 1,625 1,209 500 Gala Expenses 125,000 106,912 - Pride Festival Expenses - 3,806 233,946 TOTAL EXPENDITURES* 893,150 806,052 1,075,347 Net Revenue over Expenditures 160,950 473,072 31,577 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2024] OKEQ FY2025 Budget Approved September 2024 Subject The topic of the resource Oklahomans for Equality Fiscal Year 2025 Budget Approved September 2024 Description An account of the resource 1 page of the Oklahomans for Equality (OKEQ) budget for the fiscal year of 2025, approved in September 2024. Creator An entity primarily responsible for making the resource Oklahomans for Equality (OKEQ) Source A related resource from which the described resource is derived https://okeq.org/bylaws/ Date A point or period of time associated with an event in the lifecycle of the resource September 2024 2024 2025 budget budgeting Financial OkEq OKEQ financials Oklahomans for Equality Oklahomans for Equality (OKEQ) https://history.okeq.org/files/original/82e1ad4b35fd36fc03c731e87fd62957.pdf 0e8361bba9cc13e68f49514328c5c38f Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document OKLAHOMANS FOR EQUALITY FY2024 Financial Statements Preliminary-unaudited Oklahomans for Equality, Inc. Statement of Financial Position As of September 30, 2024 ASSETS Cash and cash equivalents 577,378 Accounts Receivable/POS System 5,007 Endowment-TFC-Capital 27,724 Endowment-TFC-Op 14,139 Prepaid Expenses 62,428 Inventory 8,946 Fixed Assets (Less: Accum. Dep) 1,117,415 TOTAL ASSETS $ 1,813,037 LIABILITIES AND NET ASSETS Liabilities Accounts Payable 18,199 Deferred Revenue 79,886 Accrued Expenses Payable 1,666 Payroll Payable 7,753 PTO Accrual Payable 19,763 Artists Payable 103 Sales tax to Pay 942 Total Liabilities $ 128,311 Net Assets With Donor Restriction 31,316 Without Donor Restriction 1,653,410 Total Net Assets $ 1,684,726 TOTAL LIABILITIES AND EQUITY $ 1,813,037 Oklahoman's for Equality Statement of Activity October 1, 2023 - September 2024 Revenue Grant Revenue 255,794 Contributions 324,548 Clinic Services 76,030 Sales 26,296 Event/Kitchen Rental 26,670 EBA/OKEQ Memberships 7,881 Equality Gala 571,891 Pride Festival & Bingo 11,277 Misc Income 276 Investment Income 231 Total Revenue 1,300,893 Expenditures Personnel 441,078 Contract Services 98,965 Storage 4,482 Insurance 28,278 Office & Utilitie Expenses 130,854 Business Licenses & Permits 11,417 Marketing and Advertising 800 Security 16,503 Clinic Supplies & Lab 12,935 Program Expenses 70,249 Non-Cap Equipment 3,180 Travel 2,859 Bank Fees & CC Fees 13,454 Gala Expenses 106,912 Pride Festival & Bingo 5,407 Total Expenditures 947,371 Depreciation-Fixed Assets 7,619 Amortization-Building & Land 93,384 Net Revenue over Expenses 252,520 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2024] OKEQ FY2024 Financial Statements Unaudited Subject The topic of the resource Oklahomans for Equality Preliminary Unaudited Financial Statements Description An account of the resource 3 pages of financial statements for Oklahomans for Equality (OKEQ) for the fall period of 2024. Creator An entity primarily responsible for making the resource Oklahomans for Equality (OKEQ) Source A related resource from which the described resource is derived https://okeq.org/bylaws/ Date A point or period of time associated with an event in the lifecycle of the resource September 30, 2024 2023 2024 Financial financial statements OkEq OKEQ financials Oklahomans for Equality Oklahomans for Equality (OKEQ) statement of activity https://history.okeq.org/files/original/31bfda5165b0746280882931c907e116.pdf c62a0d8cd65108708fdb1542b110edce Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document OKEQ-FY2025 Budget-Revision Draft REVENUE FY2025 Revision Notes Grant Revenue 200,000 275,000 Aids Coalition, DN, Ascension Contributions 125,000 110,000 Already at $85k I Am Equality 125,000 - Remove Clinic Services 75,000 85,000 Store/Vending Sales (net) 10,000 7,500 Bar/Concession Sales (net) 15,000 15,000 Art Gallery (net) 1,000 1,000 Event/Ticket Sales 30,000 5,000 Delay in hiring Lynn Riggs/KitchenRental 35,000 20,000 Delay in hiring Equality Business Alliance 10,000 10,000 OKEQ Membership 5,000 1,000 Not ready to relaunch In-Kind Donations - 5,000 Catering from TW-AB Gala (net proceeds) 225,000 300,000 Pride Festival & Bingo 248,924 134,547 Investment Income 2,000 3,000 TOTAL REVENUE 1,106,924 972,047 EXPENDITURES FY2025 Revision Notes Salaries & Wages 409,333 339,165 Adjust. based on current positions and 3 mos. ED Payroll Taxes and Benefits 71,078 63,000 Workers Com 3,800 7,800 Increased due to 2023 wc audit and staff. Contract Services 101,950 - Replaced with detailed line items IT Services - 25,200 Accounting Services and Audit - 38,000 HR Consultant - 9,000 Executive Consultant - 56,250 Archivist/History Coordinator - 8,000 Grant funded Marketing Services - 9,500 Data Services - 21,000 Data Capacity Group Legal Services - 5,000 Other Contract Services - 25,000 Restorative Justice and Charity Engine Storage 4,560 4,560 Vehicle Expenses 3,000 2,500 Insurance-Liability & Cyber 8,000 8,000 Insurance-D&O 2,200 2,200 Insurance-Property 12,000 14,000 Insurance-Clinic 1,500 1,500 Insurance-Van 3,000 3,000 Utilities/Phone 34,380 30,000 Office expenses 27,000 - Replaced with detailed line items Office Supplies & Services - 4,000 Software/TechPlatforms/Digital Apps - 27,500 Data Capacity Grant, Charity Engine Shipping & Postage - 1,000 Copy Lease & Printing - 4,300 Cleaning & supplies 12,000 12,000 $595/month services, plus Cintas Repairs & Maintenance 20,000 12,000 Business Licenses & Permits 2,000 2,000 Memberships and Subscriptions 1,500 1,500 Non-Cap Equipment 7,500 7,500 Meals & Entertainment 5,000 5,000 Staff, donor relations, board Marketing and Advertising 1,200 1,200 Security (excluding Pride) 20,000 10,000 Clinic Supplies & Lab 15,000 15,000 Other Program Expenses 7,500 20,000 Gender Marker Grant, Food Insecurity Grant Library Materials 8,500 8,500 Grant funded support for remote libraries Event Expenses (excl Pride and Gala) 15,000 5,000 Community Outreach 24,000 16,000 Support to other organizations Travel & Training 10,000 5,000 Conferences, staff development Pride Festival Expenses 233,946 186,372 Transaction Fees 10,000 5,000 Bank Fees & Charges 500 500 TOTAL EXPENDITURES 1,075,447 1,022,047 Use of Reserves - 50,000 Net Revenue over Expenditures 31,477 0 FY2025 Revision Beginning Year Cash 580,360 580,360 Net Income/Loss 31,477 (50,000) Reserve Use - 50,000 Estimated Year End Cash 611,837 530,360 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [2025] OKEQ FY2025 Budget Revision Draft Subject The topic of the resource Oklahomans for Equality Fiscal Year 2025 Budget Revision Draft Description An account of the resource 2 pages of a draft revision of the Oklahomans for Equality (OKEQ) budget for the fiscal year of 2025. Creator An entity primarily responsible for making the resource Oklahomans for Equality (OKEQ) Source A related resource from which the described resource is derived https://okeq.org/bylaws/ Date A point or period of time associated with an event in the lifecycle of the resource 2025 2025 budget budgeting Financial OkEq OKEQ financials Oklahomans for Equality Oklahomans for Equality (OKEQ) https://history.okeq.org/files/original/4ac99159389ad070ebb7eaf1910efb37.pdf 56d06a1d8c479c60f7921ea91bf0633a Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Text Any textual data included in the document Oklahomans for Equality Finance Policy Manual Adopted (date) Contents Section 1 – Introduction .............................................................................................. 4 Section 2 – General Provisions .................................................................................... 4 2.1 Segregation of Duties .................................................................................. 4 2.2 Accounting Period ....................................................................................... 4 2.3 Accounting Method ..................................................................................... 4 2.4 Accounting System ...................................................................................... 4 2.5 Consistent Treatment .................................................................................. 4 2.6 Finance Committee ...................................................................................... 4 2.7 Non-Compliance .......................................................................................... 5 Section 3 – Cash, Banking and Investments ................................................................. 5 3.1 Bank Authority ........................................................................................... 5 3.2 Banking Relationships ................................................................................. 5 3.3 Federal Deposit Insurance Corporation Coverage (FDIC) .............................. 5 3.4 Bank Reconciliations .................................................................................... 5 3.5 Deposits ...................................................................................................... 5 3.6 Voided Checks ............................................................................................. 5 3.7 Petty Cash ................................................................................................... 6 3.8 Credit/Prepaid Debit Cards .......................................................................... 6 3.9 Investments ................................................................................................. 7 Section 4 – Accounts Receivable and Revenue Recognition ......................................... 7 4.1 Invoicing ...................................................................................................... 7 4.2 Revenue Recognition ................................................................................... 7 4.3 Contribution Acknowledgement .................................................................. 7 Section 5 – Other Assets .............................................................................................. 7 5.1 Fixed Assets ................................................................................................. 7 5.2 Fixed Asset Depreciation ............................................................................. 7 5.3 Fixed Asset Disposition ................................................................................ 8 5.4 Prepaid Assets ............................................................................................. 8 Section 6 – Purchasing and Payables ........................................................................... 8 6.1 Open Competition ....................................................................................... 8 6.2 Approval Limits ........................................................................................... 8 6.3 Contracts and Agreements .......................................................................... 8 6.4 Accounts Payable ........................................................................................ 9 6.5 Tax Reporting and Compliance .................................................................... 9 Section 7 – Payroll and Related Liabilities .................................................................... 9 7.1 Payroll Processing ........................................................................................ 9 7.2 Payroll Liabilities ......................................................................................... 9 7.3 Payroll Reporting ......................................................................................... 9 7.4 Payroll Changes ........................................................................................... 9 Page 2 of 14 Section 8 – Other Liabilities ....................................................................................... 10 8.1 Accruals ..................................................................................................... 10 8.2 Loans ......................................................................................................... 10 8.3 Assumption of Debt ................................................................................... 10 8.4 Long-Term Debt ......................................................................................... 10 8.5 Deferred Revenue ..................................................................................... 10 Section 9 – Travel and Expense Reimbursement ....................................................... 10 9.1 Travel Expenses ......................................................................................... 10 9.2 Employee Expense Reimbursement ........................................................... 10 9.3 Unallowable Expenses ............................................................................... 11 Section 10 – Financial Reporting ................................................................................ 12 10.1 Review ..................................................................................................... 12 10.2 Reporting Frequency ............................................................................... 12 10.3 Journal Entries ......................................................................................... 12 10.4 Balance Sheet Reconciliations .................................................................. 12 10.5 Financial Audit ......................................................................................... 12 Section 11 – Budgeting .............................................................................................. 12 11.1 Organization Budget ................................................................................ 12 11.2 Programmatic/Grant Budgets .................................................................. 13 11.3 Event Budgets .......................................................................................... 13 Section 12 – Document Retention and Destruction ................................................... 13 Page 3 of 14 Section 1 – Introduction Oklahomans for Equality, hereinafter referred to as “OKEQ” is a tax-exempt organization pursuant to Internal Revenue Code §501(c)(3). The mission of OkEq is to seek equal rights for Two-Spirit, Lesbian, Gay, Bisexual, Transgender, Queer/Questioning, Intersex, Ace, and plus (2SLGBTQIA+) individuals and families through intersectional advocacy, education, programs, alliances, and the operation of the Dennis R. Neill Equality Center. This manual contains the internal controls and financial management standards used by OKEQ to safeguard all assets and ensure that they are used solely for authorized purposes. All Board of Directors, employees and/or contractors have a responsibility to utilize the organization’s assets in the most efficient manner possible and to guard against loss of the organization’s assets whether due to error or fraud. It is important that these internal controls are observed to maintain the highest level of fiscal integrity and accountability. Management, including but not limited to the Board of Directors (the Board), will have the responsibility for interpretation of these policies. All questions regarding financial policy should be directed to the Finance Committee. Section 2 – General Provisions 2.1 Segregation of Duties Proper segregation of duties shall be maintained at all times in order to safeguard the assets of the organization. No single individual shall have the authority to both request and approve the disbursement or obligation of funds. The Board and the Finance Committee are charged with general oversight of the finance function and will be provided periodic financial reports to facilitate this duty. 2.2 Accounting Period The accounting period of OKEQ is October 1 thru September 30. 2.3 Accounting Method OKEQ will utilize the accrual method of accounting, in accordance with Generally Accepted Accounting Principles (GAAP). 2.4 Accounting System OKEQ will use an ERP accounting system that includes the capability to segregate activity by funding source. Within this accounting system, a chart of accounts will be established that ensures proper classification of activity by account type and in alignment with line items included in approved budgets. 2.5 Consistent Treatment All financial policies and procedures shall be applied consistently across all funding sources and across all funding periods. 2.6 Finance Committee Page 4 of 14 An integral part of the internal controls outlined in this document is the existence of a Finance Committee that reports to the Board. The Finance Committee will be chaired by the Treasurer. Other members of the Board and/or community members may be appointed to the committee by the Treasurer. 2.7 Non-Compliance Compliance with this policy is mandatory. No employee has the authority to act contrary to the provisions of this policy or to authorize, direct, or condone violations of it by any other employee or by any representative of OkEq. Any employee who has knowledge of facts or incidents which is to be believed in violation of this policy has an obligation, promptly after learning of such fact or incident, to review the matter with Executive Director or someone from the Executive Committee. Section 3 – Cash, Banking and Investments 3.1 Bank Authority Bank Signers should be voted by the board and be limited to three elected members of the Executive Committee. Upon approval of the Board, changes to the authorized signers will be communicated to the banking institution by a member of the Finance Committee. . [sic] 3.2 Banking Relationships Banking relationships will be reviewed every two years by the Finance Committee to ensure competitive interest rates are being received, determine if alternate banking products have become more suitable, and make sure fees and charges are reasonable. The results of any review of banking relationships will be provided to the Finance Committee along with a recommended course of action. The Finance Committee will review the recommendation and forward their recommendation to the full Board for approval. The Board Treasurer will execute any Board decisions regarding banking relationships. 3.3 Federal Deposit Insurance Corporation Coverage (FDIC) The Accountant will monitor bank balances on a continual basis to ensure FDIC coverage is maintained. If new bank accounts are needed to maintain FDIC coverage, the Finance Committee will research potential institutions and provide recommendations to the Board. The Board Treasurer will take the necessary steps to open new bank accounts and to move funding as directed by the Board. 3.4 Bank Reconciliations Bank reconciliations will be performed by the Accountant each month. Bank statements will be printed from online banking applications, if available, for reconciliation purposes. Completed bank reconciliations will be provided to the Board Treasurer for review. 3.5 Deposits Any checks or cash received will be deposited as soon as practical, but at least weekly, and recorded in the accounting system when deposited. Proof of deposit, check copies and any documentation accompanying the checks/cash will be maintained in the Finance files. 3.6 Voided Checks Every check that has been voided, regardless of reason, shall be recorded in the accounting system. If voided checks are physically available, they will be marked “VOID”, signature line removed and kept in the Finance files. Page 5 of 14 3.7 Petty Cash A petty cash fund may be needed for the store, events, and fundraising activities. Petty cash is used only when it is necessary to pay for small purchases and to provide an adequate amount of change where cash is accepted. A receipt or verifiable documentation must be acquired upon payment. Total petty cash funds do not exceed $500.00, except where more funds are needed for change at events. The petty cash fund must have a designated custodian responsible for that fund who is independent of the accounting department and the cash disbursement process. When necessary, the bank signers have authority to replenish the account. The custodian and the person approving replenishment of the petty cash fund cannot be the same person. Alternatively, petty cash may be replenished by depositing some cash into the petty cash account that would otherwise be deposited into the bank account. Full documentation for this deposit should be retained. The petty cash is counted and verified by two individuals using the Petty Cash Reconciliation form. The reconciliation is sent to the Accountant at the end of each month. Petty cash cannot be used for the following: • Purchases from or expenses incurred with a vendor that cannot provide an invoice or receipt. • Vendors that have an active account in the accounting system. • Employee expense reports. • Employee advances (salary, travel, or otherwise). • Any payroll-related costs or adjustments. • Inventory materials. • Anything related to taxes. • Anything related to government fees • Fixed Assets. 3.8 Credit/Prepaid Debit Cards Credit or Prepaid Debit Cards associated with OKEQ may be issued to staff and board members to be used for business-related expenditures. The Finance Committee shall determine who is authorized to have an OKEQ credit/prepaid debit card. All cards shall be under the name and federal identification number of OKEQ. It is strictly prohibited for staff to use their personal social security number to obtain a credit card in OKEQ’s name. Credit/prepaid cards shall not be used for personal charges at any time. If personal charges are made accidentally, the card holder will inform the Executive Director and immediately reimburse OKEQ. Written documentation will be kept in employee file stored within the locked storage in the office of the Executive Director. Card holders are required to submit itemized receipts each month to the Accountant for all charges monthly through the Finance Request Form. The Executive Director or Treasurer will review and approve transactions. The Accountant will enter transactions into the accounting system based on the supporting documentation provided. All policies related to purchasing also apply to transactions made by credit/prepaid debit cards, and full compliance is expected. The card holder can be held responsible for any transactions for which a receipt is not submitted. The card holder may be required to reimburse OKEQ for these unsubstantiated transactions. Page 6 of 14 Repeated non-compliance with these requirements by a card holder will result in the loss of card privileges. Unauthorized charges or lost/stolen cards shall be immediately reported to the Executive Director so appropriate action may be taken. 3.9 Investments No funds of OKEQ shall be deposited in any name other than OKEQ, and no funds of OKEQ shall be invested without approval of the Board. The Board may approve an investment policy separate from this document. In addition, OKEQ may utilize an investment advisor. Section 4 – Accounts Receivable and Revenue Recognition 4.1 Invoicing Invoicing for grants and contracts will be prepared at the frequency and per the terms of the grant or contract. Invoices will be entered and tracked through the accounting system. Supporting documentation for any expenditures charged to a grant or contract will be maintained in the finance files along with a copy of the invoice. The Accountant will record payments on invoices when they are received. 4.2 Revenue Recognition Revenue will be recognized based on the terms of each grant or restricted funds and the appropriate GAAP revenue recognition principle. 4.3 Contribution Acknowledgement For all cash or in-kind donations of $250 or more, the contributor will receive an acknowledgement letter. All quid pro quo contributions of $75 or more will be documented as required and an acknowledgement sent to the contributor. Section 5 – Other Assets 5.1 Fixed Assets Fixed assets are defined as any piece of furniture or equipment valued at two thousand five hundred ($2,500.00) or more and having an expected useful life of greater than one year. All purchases that are classified as fixed assets will be recorded in a fixed asset records. An inventory of fixed assets will be performed at the end of each fiscal year using the fixed asset record as a guide. Assets are the property of OKEQ. Assets will be classified in the following categories with the useful life indicated below. • Furniture and Fixtures – 10 years • Computer & Electronic Equipment – 5 years • Software – 3 years 5.2 Fixed Asset Depreciation Page 7 of 14 Depreciation will be calculated on an annual basis using the straight-line depreciation method and will be classified as an administrative expense. 5.3 Fixed Asset Disposition Fixed assets may be sold or traded-in on new equipment. Any asset that is missing or has been stolen will be reported in writing to the Board as soon as possible. The description and other pertinent information about the lost item shall be included in the report. The Board President will determine the proper course of action and will direct the notification of OKEQ’s insurance carrier and any outside authorities, if deemed necessary. If the asset is not recovered, it will be removed from the fixed asset records. Fixed assets that are deemed as unusable will be reported to the Board, disposed of properly and removed from the fixed asset records. 5.4 Prepaid Assets Any items over $1,000, such as insurance premiums, that are paid in advance and cover a future period will be classified as Prepaid Assets and amortized over the appropriate period. Section 6 – Purchasing and Payables 6.1 Open Competition All purchases must follow the approval requirements and processes outlined in this section. Goods or services costing more than five-thousand ($5,000.00) each require three bids. The supporting documents demonstrating that three bids have been obtained will be maintained in the finance files. A sole source purchase may be authorized when it is impossible or extremely impractical to obtain three bids and subject matter experts. The reason that the purchase was made as a sole source must be thoroughly documented, and the documentation must be kept in the finance files. 6.2 Approval Limits The following approval limits apply to all purchases. The limits apply to the total cost of a purchase. Purchases shall not be split in order to circumvent these limits. Whenever possible, purchases should be combined to reduce administrative burden, reduce shipping costs and/or obtain volume purchasing discounts. • Up to $5,000 – Executive Director • $5,001 to $15,000 – Executive Committee • Over $15,000 – Board approval 6.3 Contracts and Agreements Signature authority for contracts and agreements are limited to the Board Chair, Board Treasurer, and Executive Director following appropriate approval limits listed above in section 6.2. Contracts and legal documents should go through review prior to any action on them. A contract must be fully executed before payments can be made to vendors. A copy of the fully executed contract will be maintained in the finance files. Page 8 of 14 6.4 Accounts Payable Request for invoice payment will be processed through the Finance Request Form with appropriate coding, invoice (not statements), and other supporting documents for the associated purchase. Upon submission, the Finance Request Form is routed to the Executive Director or Treasurer for approval. Once approved, the completed packet will be submitted to the Accountant to be entered into the accounting system and to be included on the weekly check run. The check run report is reviewed by the President and Treasurer. After review, the payments are disbursed by the Accountant either via paper check or electronic payment. No individual may request, approve and initiate payment. No vendor invoices will be paid from Petty Cash. All supporting documentation is maintained in the finance files. 6.5 Tax Reporting and Compliance All vendors will be required to provide Form W-9 Request for Taxpayer Identification Number and Certification prior to payments being issued to the vendor. Backup withholding requirements, as specified by the Internal Revenue Service, will be applied, if necessary. The completed Form W9 will be maintained in the finance files. Form 1099 will be prepared and provided to vendors annually based on the Internal Revenue Service requirements in effect at the time. Section 7 – Payroll and Related Liabilities 7.1 Payroll Processing Payroll is processed on a bi-weekly basis, with payment dates on Friday. Payroll is paid via direct deposit only. Employees are responsible for tracking their time and recording actual hours worked in the designated timekeeping system. Hours entered in the timekeeping system should be approved by Supervisors. The Accountant is responsible for entering and processing payroll payments through the payroll system. Withholdings will be made from employee paychecks based on employee authorizations, Form W-4, and applicable law. 7.2 Payroll Liabilities All payroll liabilities, including federal and state taxes, will be paid as soon as practical following the end of each pay period. The Accountant is responsible for ensuring timely payment of payroll liabilities. 7.3 Payroll Reporting The Accountant is responsible for ensuring all required payroll tax returns are prepared and timely filed. W-2 Wage and Tax Statements and W-3 Transmittal of Wage and Tax Statements will be prepared and distributed on an annual basis within applicable timelines established by the Internal Revenue Service. Deadlines and filing requirements will be monitored by the Accountant, and filing frequency and content will be modified, as needed. 7.4 Payroll Changes If changes need to be made in the payroll system, an Employee Change Form will be completed and signed by the employee and Executive Director. Changes in the payroll system will not be applied until all approvals are complete. The Employee Change Form will be filed in the finance files. Page 9 of 14 Section 8 – Other Liabilities 8.1 Accruals Accruals are necessary from time to time to record costs or revenue to the appropriate accounting period. At a minimum, accruals will be prepared at fiscal year-end to ensure the accuracy of annual financial statements and/or in preparation for the annual financial audit. 8.2 Loans OKEQ prohibits loans to staff, Directors, Officers, or committee members. 8.3 Assumption of Debt The Board of Directors of OkEq shall not have the power or authority to obligate OkEq to any single capital debt exceeding $50,000 unless approved by a majority vote of the full Board of Directors and unanimous vote of all of the Trustees. The Finance Committee must review all debt agreements prior to the presentation of such agreements to the Board. The Board’s authorization to incur debt shall be documented in the minutes of the Board meetings. 8.4 Long-Term Debt Current portions of long-term debt will be included with current liabilities on the financial statements. Only the noncurrent portion of the long-term debt will be included in the long-term debt section of the financial statements. The current portion of debt is considered to be the amount of principal due to be paid over the ensuing twelve (12) month period, or any debt expected to be refinanced within the same twelve (12) month period. 8.5 Deferred Revenue Cash receipts in excess of costs incurred on conditional grants are to be reflected as Deferred Revenue and temporarily restricted net assets until they are expended for the purpose of the grant, at which time they will be considered earned and recognized as unrestricted support. Section 9 – Travel and Expense Reimbursement 9.1 Travel Expenses From time to time, staff or Board members may be approved for travel related to the business of OKEQ. All travel-related expenses must be appropriately documented and submitted through the Finance Request Form. All requests for reimbursement require approval from the Executive Director and Treasurer. 9.2 Employee Expense Reimbursement Reimbursement for other pre-approved expenses such as cell phone, business meals, supplies, and services (not an inclusive list) may be made for business purposes only. To request reimbursement a Finance Request Form is submitted along with relevant invoices, receipts, and other verifiable documentation. Page 10 of 14 9.3 Unallowable Expenses Reimbursement will not be made for items of a personal nature or for entertainment unrelated to business purposes. The cost of entertainment may be reimbursed if such entertainment is for business purposes, with prior approval of the Executive Director or Treasurer. Page 11 of 14 Section 10 – Financial Reporting 10.1 Review The internal control procedures built into the accounting system are designed to help safeguard the assets of the organization from loss due to error or fraud during daily operations. Finance Committee review of financial reports is an important part of these internal controls. Finance Committee review serves to test the accuracy of the recorded data and to ensure compliance with internal control procedures, as well as other established policies and procedures. 10.2 Reporting Frequency Monthly Budget versus Actual reports will be prepared monthly and provided to the Finance Committee. The reports will be based on the approved budgets in effect at the time. The Finance Committee will review the reports before they are submitted to the Board as a whole. Annual IRS Form 990 Return of Organization Exempt from Income Tax will be prepared annually based on finalized information for the reporting period. The completed form will be provided to Management for review prior to filing. Periodic Additional financial reporting as required by funding sources will be prepared and submitted in a timely manner to ensure compliance with the funder conditions. 10.3 Journal Entries Journal entries will be prepared on an as needed basis to ensure the accuracy of financial records. Journal entries will be prepared by Finance and appropriate supporting documentation will be maintained. 10.4 Balance Sheet Reconciliations At a minimum, all items on the balance sheet will be reconciled on a monthly basis. 10.5 Financial Audit When required, the organization will contract with an appropriate independent accounting firm to perform a financial audit. The audit will be scheduled as soon as possible after the fiscal year ends. The independent accounting firm will be re-evaluated after being contracted for three consecutive audits. Section 11 – Budgeting 11.1 Organization Budget An annual budget will be drafted by the Executive Director with assistance from the Accountant and Finance Committee. The budget will be presented to Board for review and approval prior to the beginning of the fiscal year. The Executive Director is authorized to reallocate funds among budget line items to the extent that the total budget approved by the Board is not exceeded. The Executive Director shall report any such reallocations to the Board. Page 12 of 14 11.2 Programmatic/Grant Budgets Programmatic and grant budgets will be prepared for each funded program. Expenditures for programmatic activities will be restricted to the budget approved by the funding sponsor. Expenses charged to programmatic budgets will be made in accordance with the applicable guidance provided by the funding sponsor. 11.3 Event Budgets Fundraising and Event budgets will be prepared by the Event Chairperson with assistance from the Executive Director and Accountant. Fundraising and Event budgets will be presented to the Finance Committee for approval before spending may occur. Section 12 – Document Retention and Destruction The following document retention standards have been adopted from the American Institute of Certified Public Accountants. The schedule reflects retention periods for specific types of documents. Notwithstanding the following, Oklahomans for Equality will adhere to any legal requirements that would supersede the retention periods outlines below. Additionally, all grant documents and related supporting documentation will be maintained for the audit look back period specified in each grant. Area Document Type Retention Period Accounting Records Accounts Payable 7 years Accounts Receivable 7 years Audit Reports Permanent Chart of Accounts Permanent Depreciation Schedules Permanent Expense Records 7 years Financial Statements (Annual) Permanent Fixed Asset purchases Permanent General Ledger Permanent Inventory Records 7 years Loan Payment Schedules 7 years Purchase Orders (1 copy) 7 years Sales Records 7 years Tax Return Permanent Bank Records Bank reconciliations 2 years Bank statements 7 years Canceled checks 7 years Electronic payment records 7 years Corporate Records Board Minutes Permanent Bylaws Permanent Business Licenses Permanent Page 13 of 14 Contracts-major Life +4 years Contracts-minor Life +3 years Insurance policies Permanent Leases/mortgages Permanent Employee Records Benefit Plans Permanent Employee files (exemployees) 7 years Employment applications 1 years Employment taxes 7 years Payroll records 7 years Pension/profit sharing plans Permanent Real Property Records Construction records Permanent Leasehold improvements Permanent Lease payment records Life +4 years Real estate purchases Permanent Documents will be destroyed by a secured destruction methodology once the specified retention period has expired. Page 14 of 14 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource [ND] OKEQ Finance Policy Manual Subject The topic of the resource Oklahomans for Equality (OKEQ) Finance Policy Manual Description An account of the resource 14 pages of an undated copy of an Oklahomans for Equality (OKEQ) finance policy manual. Creator An entity primarily responsible for making the resource Oklahomans for Equality (OKEQ) Source A related resource from which the described resource is derived https://okeq.org/bylaws/